Privacy of personal information is important and rare is committed to protecting the privacy of personal information of its employees, donors, volunteers, friends and other stakeholders.
Definition of Personal Information
Personal information is any information about a specific, identifiable individual, including such commonly available details as name, address, and telephone number. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.
Where an individual uses his or her home contact information as business contact information as well, rare considers that the contact information provided is business contact information, and is not therefore subject to protection as personal information.
Despite the fact that some personal information is widely available (e.g. through telephone directories or public database), this does not, in any way, lessen the responsibility to apply the Code’s principles to its collection, use and disclosure. The CSA Code incorporates the principles that every element of personal information should only be used for purposes that are defined and explained in advance to the individual, and that use or disclosure for any other purposes requires further knowledge and consent. (CSA Privacy Code)
Personal information gathered by rare is kept in confidence and rare personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances.
Personal information is collected on the following forms and applications, both online and hard copies: rare friends, donations, events, volunteers, newsletter and Community Garden Applications.
We respect your privacy. When you visit our web site, contact us, participate in one of our programs, become a friend, or make a donation to support our activities, we are committed to protecting your privacy rights and your personal information.
Your right to access your personal information
Upon request, we will inform you if we hold any personal information about you and provide you with access to this information. If we have any personal information about you, we will also tell you for what purposes it is used or disclosed.
You have a right to update any personal information that we hold on you. Should you wish to see the full contents of an information file, you must make a formal written request and mail it to:
rare Charitable Research Reserve
1679 Blair Road
Cambridge, ON N3H 4R8